A-Cross the Community | Clay Cross Town Centre Group

DATA PRIVACY NOTICE

1. Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).

2. Who are we?
The Executive Committee of The Clay Cross Town Centre Group is the data controller (contact details below). This means it decides how your personal data is processed and for what purposes.

3. How do we process your personal data?
The Clay Cross Town Centre Group complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

We use your personal data for the following purposes: -

To enable us to provide a service for the benefit of the local community as specified in our constitution;
To administer membership records;
To fundraise and promote the aims and objectives of the Clay Cross Town Centre Group;
To manage our employees and volunteers;
To maintain our own accounts and records;
To inform you of local news, recreational events, and community activities run by the Clay Cross Town Centre Group;
To operate the Clay Cross Town Centre Group web site and social media sites and deliver the services that individuals have requested.

4. What is the legal basis for processing your personal data?

Explicit consent of the data subject so that we can keep you informed about local news, and recreational events together with community activities run by the Clay Cross Town Centre Group.
Processing is necessary for the performance of a contract with the data subject or to take steps to enter into a contract in relation to provision of services.
Processing is necessary for carrying out legal obligations under employment, social security or social protection law, or a collective agreement;
Processing is carried out by a not-for-profit body provided: -

the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and
there is no disclosure to a third party without consent.

5. Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared with other members of the Executive Committee in order to carry out a service or for purposes connected with the Clay Cross Town Centre Group. We will only share your data with third parties outside of the Clay Cross Town Centre Group with your consent.

6. How long do we keep your personal data?
Personal data will be stored securely, in electronic or hard copy form, and will only be accessible to authorised volunteers or staff. Information will be stored for only as long as it is needed or required by statute and will be disposed of appropriately.

7. Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: -

The right to request a copy of your personal data which The Clay Cross Town Centre Group holds about you;
The right to request that The Clay Cross Town Centre Group corrects any personal data if it is found to be inaccurate or out of date;
The right to request your personal data is erased where it is no longer necessary for The Clay Cross Town Centre Group to retain such data;
The right to withdraw your consent to the processing at any time
The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable)
The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
The right to object to the processing of personal data, (where applicable)
The right to lodge a complaint with the Information Commissioners Office.

8. Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

9. Contact Details

To exercise all relevant rights, queries or complaints please in the first instance contact The Clay Cross Town Centre Group Chair at info@batemansmillhotel.co.uk or on 01246 864649

You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.

A-CROSS the COMMUNITY